To all Members of the PARISH COUNCIL

You are hereby summoned to attend the Annual Parish Council meeting of Fawley Parish Council to be held on Wednesday 18th May 2022 commencing at 7.00pm. The meeting will be held in The Council Chamber, Jubilee Hall, The Square, Fawley, Hants. SO45 1DD

Stephanie Bennett
Clerk to the Council
stephanie.bennett@fawley- pc.gov.uk
023 8089 0761

AGENDA

  1. ELECTION OF CHAIRMAN
    a. To elect a Chairman of Council
    b. Elected Chairman to sign the Declaration of Office of Chairman
  2. APOLOGIES FOR ABSENCE
  3. DECLARATIONS OF INTEREST
    a. To note any declaration of interest made by Members in connection with an Agenda item. Members to specify the nature of the interest;
    b. To receive any written requests for dispensations for disclosable pecuniary
    interests;
    c. To grant any requests for dispensation as appropriate.
  4. ELECTION OF VICE CHAIRMAN
    To elect a Vice Chairman of Council
  5. PUBLIC SESSION
    Members of the public may ask questions or submit comments about agenda items/parish council matters. Parish Councillors may also make comment at this time. Each person speaking is limited to three minutes. Duration of this agenda item to be no longer than fifteen minutes.
  6. GIGANET
    To receive a presentation from Mr Joe Gregory regarding the work of GigaNet in Fawley Parish. See Appendix 6
  7. COMMITTEE APPOINTMENTS
    a. To agree the ex officio appointment of the Chairman and Vice Chairman of Council to all committees
    b. To agree councillor appointments to committees (there is no limit to the number of councillors on each committee):
    a. Estates and Facilities Committee
    b. Policy, Resources and Personnel Committee
    c. Planning Committee
  8. MINUTES
    To consider and approve the minutes of the Council meeting held on 20th April 2022. See Appendix 8.
  9. CHAIRMAN ANNOUNCEMENTS
  10. EXTERNAL BODY APPOINTMENTS
    To agree councillor appointments to the external bodies of:
    a. New Forest Consultative Panel
    b. Waterside Heritage
    c. Police Liaison Group
    d. Dibden Allotment Fund – Term of office previously agreed – Cllr Alvey serving as Parish nominated trustee until end of May 2023
    e. New Forest Association of Local Councils. 1 Rep plus Clerk
    f. Local Cycling and Walking Infrastructure Plan (LCWIP)
    g. Ports Consultative Panel 1 Rep plus Clerk
    h. Hampshire Association of Local Councils 2 Reps
    i. South East Quadrant Meeting New Forest National Park Authority 1 Rep
  11. PLANNING
    a. To receive the planning comments submitted under delegated authority. See Appendix 11
    b. New Forest District Council Planning List
    Please click on the application number to access the documents electronically
    • Application No 22/10420 Full Planning Permission
    WATERSIDE SPORTS AND SOCIAL CLUB, 179-181 LONG LANE, HOLBURY, FAWLEY SO45 2PA
    Proposal: Cricket pavilion
    Extension to consultation period agreed

• Application No 22/10462 Full Planning Permission
47 NEWLANDS COPSE, BLACKFIELD, FAWLEY SO45 1YB
Proposal: Single-storey rear extension & flue
Extension to consultation period agreed

• Application No 22/10466 Full Planning Permission
55 LARKSPUR GARDENS, HOLBURY SO45 2QH
Proposal: Garage (Retrospective)
Extension to consultation period agreed

• Application No 22/10467 Variation/Removal of condition
GREENWAYS, COPTHORNE LANE, FAWLEY, SO45 1DP
Proposal: Variation of conditions 2 & 7 of planning permission 19/11270 to allow amended plans to reflect altered window sizes and positions and variation of roof tiles from Richmond slate grey to Marley modern anthracite

• Application number 22/10469 Full Planning permission
THE WHITE HOUSE, 1 FOREST LANE, HARDLEY, FAWLEY SO45 3NA
Proposal: Two-storey rear extension; single-storey side extension; render to existing building & detached garage

c. New Forest National Park Authority Planning List
• Application number 22/00196
LAND OFF NORTHERN ACCESS ROAD, NORTHERN ACCESS ROAD, FAWLEY, SO45 1BB
Proposal: Access; erection of fenced and gated compounds; erection of antenna equipment; 3no. containers; hardstanding; associated landscaping
Extension to consultation period agreed
d. New Forest District Council Tree Works
No applications

  1. SCHEME OF DELEGATIONS
    To consider and agree the scheme of delegations. See Appendix 12
  2. RISK REGISTER
    To consider and agree the overview corporate risk register. See Appendix 13
  3. POLICIES AND PROCEDURES
    a. To review and agree the following:
    i. Complaints Policy. See Appendix 14.1
    ii. Privacy Policy. See Appendix 14.2
    iii. Staff Privacy Policy. See Appendix 14.3
    iv. Freedom of Information Procedure. See Appendix 14.4
    b. Clerk to report on the current provisions for providing safety against Covid
    c. To review and agree the Covid Policy. See Appendix 14.5
    d. To consider and agree the reviewed section V of the Employee Handbook – Driving Licence. See Appendix 14.6 All other policies will be reviewed through the year
  4. CALENDAR OF MEETINGS
    To consider and agree the calendar of meetings:
    22nd June 2022 6.00pm Planning. 7.00pm Estates and Facilities Committee
    20th July 2022 6.00pm Planning 7.00pm Council
    17th August 2022 6.00pm Planning Committee, 7.00pm Policy, Resources and Personnel Committee
    21st September 2022 6.00pm Planning Committee, 7.00pm Council
    19th October 2022 6.00pm Planning Committee, 7.00pm Estates and Facilities Committee
    16th November 2022 6.00pm Planning Committee 7.00pm Policy Resources and Personnel Committee
    14th December 2022 6.00pm Planning Committee, 7.00pm Council (Budget Setting)
    18th January 2023 6.00pm Planning Committee, 7.00pm Estates and Facilities Committee
    15th February 2023 6.00pm Planning Committee, 7.00pm Council
    15th March 2023 6.00pm Planning Committee, 7.00pm Policy, Resources and Personnel Committee
    19th April 2023 6.00pm Planning Committee, 7.00pm Council (Annual Accounts and AGAR)
    26th April 2023 Annual Parish Meeting
    4th May 2023 Elections
    17th May 2023 Annual Parish Council Meeting
  5. JUBILEE EVENT
    To receive the report of the Centre Manager and Events Ops Manager. See Appendix 16
  6. FINANCE
    a. To receive the Accounts Payable for April 2022. See Appendix 17.1
    b. To receive the bank reconciliations of April 2022. See Appendix 17.2
  7. INTERNAL AUDIT
    a. To receive the report of the internal auditor. See Appendix 18.1
    b. To receive and agree the Annual Internal Audit Report 2021/22. See Appendix 18.2
    c. To agree the dates for the Exercise of Public Rights. See Appendix 18.3
  8. COUNCIL ACTION PLAN
    See Appendix 19
  9. COUNCILLOR NEWS AND COMMENT
  10. DATE OF NEXT MEETING
    25th May 2022 Annual Parish Meeting 6.30pm
    22nd June 2022 6.00pm Planning Committee, 7.00pm Estates and Facilities Committee