To All Councillors:
A Alvey (Chairman)
B Thorne (Vice-Chairman)
A Carcas
B Coyston
A Glass
B Hall
M Hartmann
D McElhenny
C McGill
S Milgate,
D Poole
J Poole
S Read
P Saunders
K Smith

You are hereby summoned to attend a meeting of Fawley Parish Council on Wednesday 20 April 2022 at 7pm in the Jubilee Hall, Fawley. The meeting will be preceded by a period of 15 minutes to allow any planning applications on the agenda to be viewed.

SUMMONS

Stephanie Bennett
Clerk to the Council
12 April 2022

AGENDA

21/113 APOLOGIES FOR ABSENCE

21/114 DECLARATIONS OF INTEREST
Councillors are reminded of their obligation to declare any declarations of either pecuniary or personal interest in any Agenda items.

Any member declaring a pecuniary interest should be requested to leave the meeting by the Clerk prior to the item(s) in which the Member has declared an Interest being discussed, then invited to return to the meeting after any corresponding resolution has been made. These actions to be recorded in the Council’s minutes.

a) To receive declarations of interest from councillors on items on the agenda
b) To receive written requests for dispensations for disclosable pecuniary interests (if any)
c) To grant any requests for dispensation as appropriate

21/115 MINUTES
To approve as a correct record the minutes of the Parish Council meeting held on 16 March 2022. (see attached)

21/116 CHAIRMAN ANNOUNCEMENTS

21/117 PUBLIC PARTICIPATION
Members of the public may ask questions or submit comments about agenda items/parish council matters. Parish Councillors may also make comment at this time. Each person speaking is limited to three minutes. Duration of this agenda item to be no longer than fifteen minutes.

21/118 PLANNING
a) To consider the planning list of New Forest District Council:
Full Planning Permission

22/10302
33 Holbury Drove, Holbury, Fawley SO45 2NE
Proposal: Single-storey front and rear extensions; associated external works

Full Planning Permission
22/10346

Land rear of 87-99 Long Lane, Holbury, Fawley
Proposal: 8 flats with associated parking

Full Planning Permission
22/10348
34 Newlands Copse, Blackfield, Fawley SO45 1YD

Proposal: First floor extension; porch

Full Planning Permission
22/10362
17 Long Lane Close, Holbury, Fawley SO45 2LE

Proposal: Single-storey side and rear extension; extend garage

b) To consider the planning list of New Forest National Park:
22/00224
Beach Hut 116A, Calshot Beach East, Calshot
Proposal: Extension of concrete slab and decking to beach hut

21/01048 VAR
Fawley Quarry, Calshot Road, Calshot, Southampton SO45 1BB

Proposal: Application to vary conditions 1,2,5 and 17 of planning permission 18/00437 to facilitate revised restoration scheme

c) To consider the list of New Forest District Council Tree works:

TPO/22/0175
9 Hursley Drive, Langley, Fawley SO45 1ZU
Proposed works:

G6 T1 Oak within G6: Fell
Reason for work: Fell due to basal decay and proximity to out buildings.

G6 T2 Oak within G6: Reduce
Reasons for work: Remove codominant stem, crown clean and light reduction

d) To note any planning comments that have been submitted under the delegated authority of the Clerk/Deputy Clerk following consultation with Councillors (see list attached).

21/119 NEW FOREST DISTRICT COUNCIL AND HAMPSHIRE COUNTY COUNCIL
To receive updates from District Councillors & County Councillor

21/120 EXTERNAL BODIES
To receive updates from Representatives and Nominees on

Local Bodies:
a) New Forest Consultative Panel: Cllr A Carcas
b) New Forest Environmental Liaison Committee: Cllr J Poole & Cllr P Saunders
c) Waterside Heritage: Cllr C McGill
d) Police Liaison: Cllr A Glass & Cllr B Coyston
e) Dibden Allotment Fund: Cllr A Alvey
f) New Forest Association of Local Councils: Cllr D McElhenny and Clerk/RFO
g) Local Cycling and Walking Infrastructure Plan: Cllr D McElhenny

21/121 BUS SHELTERS
To consider the request from HCC (see email attached)

21/122 GRANT APPLICATION
To consider the request of Waterside Heritage (see attached).

21/123 ANNUAL REPORT ON THE ACCOUNTS
To receive the report of the Clerk for the Annual Accounts 1 April 2021 – 31 March 2022 (see attached)

21/124 ANNUAL GOVERNANCE AND ACCOUNTABILITY RETURN
a. To receive the report of the Clerk (see attached)
b. To consider, agree and Chairman and Clerk to sign Section 1 of the AGAR
c. To consider, agree and Chairman and Clerk to sign off Section 2 of the AGAR
d. To consider and agree the bank reconciliation, variance report and reconciliation of boxes 7 and 8 documents

21/125 OUTTURN 2021 – 2022
a. To receive the report of the Clerk (see attached)
b. To agree the outturn actions to be taken

21/126 COUNCIL ACTION PLAN
To receive the action plan (see attached)

21/127 COUNCILLOR’S NEWS AND COMMENTS.
Cllrs are reminded that this agenda item involves no more than an exchange of information.

21/128 DATE OF NEXT MEETING: Annual Parish Council Meeting 18 May 2022, (Annual Parish Meeting 25 May 2022)

21/129 EXCLUSION OF PRESS AND PUBLIC
To exclude the Public and Press from the remainder of the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960 as matters which will be discussed are considered to be confidential

21/130 LEASES JUBILEE HALL